Wednesday, 19 April 2017
02:35 PM
Another quick post about Word, primarily for my own benefit (when I forget this later).
Word has several options for how you can paste text:
They are (in order):- Keep Source Formatting. This option keeps the original formatting (both character and paragraph formatting), but converts it to direct formatting.
- Merge Formatting. This option copies basic character formatting (bold, italics, underline) as direct formatting, but does not copy any paragraph formatting.
- Use Destination Styles. This option copies the text and applies styles that are in the target document. (This option appears only if there matching styles in the target doc.)
- Keep Text Only. This option copies the text as plain text, with no formatting.
I need the last one (paste plain text) more often than any of the others, so I want it on a keyboard shortcut. You can do this by recording a macro of yourself using the Keep Text Only option. But I realized there's an even easier way—just assign a keyboard shortcut to the built-in PasteTextOnly command.
I keep forgetting that most anything Word can do has a command. If a gesture requires just one command, you can assign a keyboard shortcut directly to it. Maybe writing this out will help me remember.
Update I added a video!
[categories]
technology, writing, MS Word
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